Privacy & Confidentiality Policy – Logic Projects

1 Purpose

Logic Projects is committed to safeguarding the privacy and confidentiality of all: client, employee, and partner information. This policy outlines our obligations and procedures regarding the collection, use, disclosure, storage, and protection of personal and confidential information obtained through our project management consulting services.

2 Scope

This policy applies to all employees, contractors, consultants, and third parties who may access confidential or personal information during their engagement with Logic Projects.

3 Definitions

• Confidential information includes all non-public information related to clients, projects, methodologies, strategies, systems, business operations, financial data, correspondences and intellectual property.
• Personal information refers to data that identifies an individual, such as names, contact details, employment records, or financial information.
• Client Data means any information provided by or related to clients and their projects, including deliverables, communications, and documents.

4 Principles

The Company adheres to the following principles:
• Transparency – We clearly communicate how we collect and use personal and confidential information.
• Integrity and Security – We ensure information is accurate, securely stored, and accessed only by authorised personnel.
• Limited Use – Information is used only for legitimate business purposes and in line with the services we are engaged to provide.
• Accountability – All employees and third parties are responsible for complying with this policy and protecting confidential data.

5 Collection and use of Information

We collect information that is necessary to:
• Deliver our project management consulting services
• Communicate with clients and stakeholders
• Improve our internal processes and service offerings
• Comply with legal and contractual obligations

All information collected is limited to what is relevant and used only for the intended purpose.

6 Disclosure of Information

We do not disclose personal or confidential information unless:
• It is required to deliver services agreed upon with the client
• We have explicit consent from the client or individual
• It is required by law, regulation, or court order
• It is necessary to prevent serious harm or fraud

Where third parties are involved (e.g. subcontractors), we ensure they are bound by equivalent confidentiality obligations.

7 Data Security

We implement appropriate technical and organisational measures to protect all information against:
• Unauthorised access
• Alteration or destruction
• Loss or misuse

This includes:
• Secure cloud-based project management systems
• Password protection and access controls
• Confidentiality agreements with staff and contractors
• Regular data security training and audits

8 Client Confidentiality

All client information is treated with strict confidence. We will not use or disclose client data for any purpose beyond the agreed scope of work without written consent. Staff and subcontractors must sign Non-Disclosure Agreements (NDAs) as part of onboarding.

9 Employee and Contractor Obligations

All personnel must:
• Sign and comply with this policy and related confidentiality agreements
• Refrain from discussing sensitive information in public or unsecured spaces
• Report any breaches or concerns to the Privacy Officer or Management immediately

10 Retention and Destruction of Data

Information is retained only for as long as necessary for business or legal purposes. After the completion of a project, all information is securely and is only made available upon direct request from the client.

11 Breach Reporting and Response

In the event of a suspected or confirmed breach:
• Affected parties will be notified as soon as practicable
• An investigation will be conducted to determine the cause and scope
• Steps will be taken to contain the breach and prevent recurrence

This policy is reviewed annually and updated as needed to reflect changes in legal requirements, business practices, or technological advancements.